Reserve a Room

Reservations must be made thirty days in advance.To reserve a room click on one of the following:

 

All rooms have access to the Library's wireless internet connection. Password: THETMCLIBRARY (all caps).

Room Descriptions

  • Street Level Classroom --This room has an instructor's station with a projection unit, computers for twenty-four students and a printer. Absolutely no food or drinks are allowed in the classroom.
  • Street Level Conference Room--This room seats eightteen comfortably around a large conference room plus twenty-five around the wall. It includes:
  1. One instructor's workstation with Internet connectivity
  2. Proxima Projector
  3. Microsoft Office Suite, including Word, Excel and PowerPoint
  • Street Level Computer Lab -- Has twenty-two workstations all with Internet access and Office 2007 suite.
  • The large area outside the Street Level Conference Room can also be booked for special events. Please contact Deborah Halsted, Senior Associate Director, Operations at 713.799.7163 for more information.
  • Eight small study rooms are available for students. These rooms are used on a first-come, first-served basis and include:
  1. Three rooms in the Reference Storage area of the street level
  2. A small conference room next to the reference desk on the first floor
  3. A large room with a view of Weber Plaza on the west side of the first floor (no door)
  4. Three small study rooms on the south side of the second floor

 

Charges

 Non-TMC Members
*Classroom: 1/2 day
(four hours or less)		 $100.00
*Classroom: whole day
(more than four hours)		 $200.00
*Computer Lab: 1/2 day
(four hours or less)		 $100.00
*1st Floor Conference Room: 1/2 day
(four hours or less)		 $50.00
*1st Floor Conference Room: whole day
(more than four hours)		 $100.00
*Street-level Conference Room: 1/2 day
(four hours or less)		 $100.00
*Street-level Conference Room: whole day
(more than four hours)		 $200.00
Software installation Free if you request it one month prior to your scheduled meeting. $300 if less than three week's notice.
Studyrooms Free. No reservations accepted. First-come, first-served.

*Street-level Classroom, Conference Room, and Computer-lab close 30minutes before the library

Payment

Payment must be received by the Library's Accounting Office prior to occupancy of the room. This office is open Monday through Friday from 8:00 a.m. to 5:00 p.m. Payment is expected two weeks within the submission request in order to confirm reservation. Failure to pay within that time frame will result in the cancellation of the reservation. All fees are non-refundable. Reservations are not confirmed until fees have been paid. This may be done on the spot if the paperwork is completed, the money is paid and the room is available. The Library accepts most major credit cards, checks and cash.

Room Rules

Users agree to the Room Rules provided here. Failure to abide by these regulations may disqualify the organization from future use of the rooms. The organization also accepts financial responsibility for any and all damage caused to the building or equipment beyond normal wear.

Food or Drink

ABSOLUTELY NO FOOD OR DRINKS ARE ALLOWED IN THE CLASSROOM.

Food and drink are allowed in the conference rooms, however, catering must be supplied by Waterside Catering (713.749.0472) or French Corner (713.796.8463). Alcoholic beverages are prohibited.

Schedule

Meetings must end on time so that the room can be cleared or prepared for other meetings. The meeting room must be vacated at least thirty minutes before library closing time.

Signs

Signs, working papers or posters may not be attached to the walls of the meeting rooms. Any additional signs or posters placed anywhere in the building must be approved by Library administration. Easels and display panels can be requested or placed in the Library. The Library is not responsible for either returning or protecting this material but, in general, all displays are in view of staff and thus protected.

Software Policy

Additional software can be added if advance notice is given at least one month prior to a scheduled meeting or class or a fee will be incurred. A representative of the institution reserving a room must provide any additional software to Library staff, along with current licenses. Depending on the complexity of the process of adding the software, the representative will be required to assist in installation.
 

The Library cannot provide operators for the software or other equipment. If instruction is required for equipment operation, it is suggested that a representative of the group set up an appointment with the appropriate Library staff in advance.

Statement of Liability

The Library will not be held liable for any injury or harm of any person(s) using the facility.

Reservation Policies

The meeting rooms are available for use by all TMC institutions, as well as by corporate and community groups, however, The TMC Library’s Governing and Supporting institutions reserve first rights to usage of these meeting rooms.

Rooms may be used for educational, cultural, informational or governmental/civic activities and may include public lectures, panel discussions, presentations, group discussions, workshops and other similar functions. Programs involving sales, advertisement or promotion of commercial products or services; or programs sponsored by a business firm, regardless of purpose are not prohibited; but may be subject to the pre-approval of Library administrators. Users agree to abide by all Library regulations relating to the use of the facilities and accept full responsibility for all damages that the user might cause to the building and/or equipment beyond normal wear.

 

The Library encourages the use of these meeting rooms as long as usage does not interfere with the normal functions of the Library.

Statement of Declaration

Use of the meeting rooms does not imply endorsement of the viewpoints presented by the Library staff or the Library’s Board of Directors.

 

If you have any questions, please email webevent@exch.library.tmc.edu

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